RESOURCES

Terms & Conditions

Payment Schedule*

At time of reservation: $600
75 days prior to departure: Balance

*Payment schedules for certain trips vary, including but not limited to Cruises, Private Journeys, Extensions, and Special Events. These exceptions are clearly indicated in the Detailed Itineraries for each of these trips.

Prices are listed in US dollars and all payments must be made in US dollars by credit card, check, or wire transfer. All land payments submitted less than 15 days prior to departure must be by credit card.

Pricing

To offer the lowest possible price, all of our tours are priced according to the number of full-price participants on the trip. Wilderness Travel staff, trip physicians, or guests of Wilderness Travel (e.g., travel writers, photographers, leaders-in-training) are not included in the tier pricing count.

Your statements will show the highest tier price (smallest group size at which we can operate) until the final payment is due. If the price decreases due to an increase in group size before the trip departs, you will receive a tier refund for the difference.

Prices are per person based on double occupancy and do not include airfare, unless otherwise noted. A full list of what is included and not included in the base trip cost is noted in the trip’s Detailed Itinerary. Prices are subject to change as we are occasionally faced with exceptional cost increases or currency fluctuations that we cannot absorb. We do everything we can to keep our prices the same as published.

Please note that for trips in the southern hemisphere such as Patagonia and New Zealand, prices are seasonal. In such cases, the prices quoted in our catalog are for Fall 2018 and Spring 2019 only, and are so noted on the catalog trip page and in the Detailed Itinerary. Prices for Fall 2019 would not normally be available until early 2019.

Single Supplements

Accommodations are based on double occupancy. Participants who specifically request single accommodations (subject to availability) must pay a single supplement fee, which is noted in the Detailed Itinerary. If you are traveling alone and wish to share accommodations, we will try to match you with a roommate of the same gender. If a roommate is not available, a ‘forced’ single supplement fee will be charged. This is a proportion of the full single supplement fee and is printed in the Detailed Itinerary for each trip.

Cancellations and Refunds

If it becomes necessary for you to cancel or transfer to a different trip, the following fees will apply, calculated from the date we receive a written cancellation notice, which can be sent by email, fax, or standard mail.

Cancellation and Transfer Fee Schedule*

Up to 91 days prior to departure: No charge!
61-90 days prior to departure: 25% of trip cost
46-60 days prior to departure: 50% of trip cost
45 days or less: 100% of trip cost

*Cancellation and transfer schedules may differ for certain group trips, as well as Cruises, Private Journeys, Extensions, and Special Events. These exceptions are clearly indicated in the Detailed Itineraries for each of these trips.

Cancellation and Transfer Fees apply to the entire Trip Cost, including the base trip cost and any additional costs, including single supplement fees, internal airfare, park fees, permits, etc.

Rates are based on group participation and no partial refunds will be given for unused trip arrangements for any reason whatsoever. If you are confirmed on a trip that requires a medical form signed by a doctor, normal cancellation penalties apply if your doctor does not sign the form.

Cancelled Trips

Wilderness Travel reserves the right to cancel any trip prior to departure for any reason whatsoever, including insufficient sign-ups or logistical problems that may impede trip operations. In such a case, a full refund of all land payments is given, which will release Wilderness Travel from any further liability. A trip with insufficient sign-ups would normally be cancelled a minimum of one month prior to departure.

If a trip is cancelled due to force majeure (acts of God, war, labor strikes, earthquakes, flooding, etc.), Wilderness Travel will promptly refund the portion of the trip cost not already advanced to suppliers (hotels, transportation companies, etc.) and use good faith efforts to recover and refund the balance as promptly as possible. However, Wilderness Travel does not guarantee recovery of any or all of the advance payments made, and our use of good faith efforts to recover these payments will not include the institution of any legal proceedings in foreign jurisdictions. Wilderness Travel is not responsible for expenses incurred by trip members in preparing for a cancelled trip (e.g., non-refundable purchase of air tickets, visa fees, inoculations, equipment, etc.) or for any additional arrangements should the trip member depart prior to the scheduled group departure date.

Travel Protection Plan

Wilderness Travel recommends that you purchase a Travel Protection Plan to help protect you and your travel investment against the unexpected. Wilderness Travel offers a customized protection plan through Travelex Insurance Services. Details will be sent to you upon receipt of your trip deposit in your Welcome Packet. You can also learn more here.

Trip Member’s Responsibility

Trip members have the responsibility to select a trip appropriate to their abilities and interests. In order to assist you, we grade each trip with a Trip Level. We are also happy to discuss the trip with you, as well as connect you with past participants who can discuss their experience with you. Trip members must be in sufficient good health to undertake the trip. Trip members are responsible for preparing for the trip by studying the Detailed Itinerary and Pre-Departure booklet sent by Wilderness Travel, and for bringing the appropriate clothing and equipment as advised therein.

Limitation of Liability

The payment of a deposit represents acceptance by the tour member(s) of this Release of Liability, Assumption of All Risks and Binding Arbitration Agreement.

Wilderness Travel, Inc., its employees, shareholders, subsidiaries, affiliates, officers, directors and successors, (collectively Wilderness Travel) does not own or operate any entity that provides, or is to provide, goods or services for your trip including, for example, lodging facilities, yacht and other transportation companies, food service providers, equipment suppliers, local ground handlers, naturalist and certain guides, etc. As a result, Wilderness Travel is not liable for any negligent or willful act or failure to act of any such person, or of any other third party.

Wilderness Travel is not liable for any direct, indirect, consequential, or incidental damage, injury, death, loss, accident, delay, inconvenience or irregularity of any kind that may be occasioned by reason of any act or omission beyond its control, including without limitation any willful or negligent act, failure to act, breach of contract or violation of local law or regulation of any third party such as an airline, train, hotel, bus, taxi, van, yacht or vessel, local ground handler or guide, whether or not it uses the Wilderness Travel name, financial default or insolvency of any supplier that is, to, or does supply any goods or services for this trip.

Wilderness Travel is not responsible for any loss, injury, death or inconvenience due to delay or change in schedule, overbooking of accommodation, default of any third party, attacks by or bites from wild or domestic animals, pests or insects, epidemics or the threat thereof, sickness, the lack of appropriate medical care and/or evacuation to same, if necessary, weather, strikes, acts of God or government, lost or misplaced luggage, acts of terrorism or the threat thereof, force majeure, war, quarantine, criminal activity, or any other cause beyond its control.

I am voluntarily participating in this trip (or any trip to which I may subsequently transfer) with the knowledge of the numerous risks and dangers involved including but not limited to negligence on the part of Wilderness Travel (for example, negligence in the conduct or arrangement of the trip in any respect from inception to completion, negligence with regard to selection of suppliers, locations and otherwise). I acknowledge that the enjoyment and excitement of adventure travel, such as this trip, is derived in part from the inherent risks incurred by travel and activity beyond the accepted safety of life at home or work and that these inherent risks contribute to such enjoyment and excitement, and are a reason for my participation. I agree to be responsible for my own welfare and accept any and all risks of delay, unanticipated events, inconvenience, illness, injury, emotional trauma or death.

Wilderness Travel reserves the right to refuse as a trip participant, or remove, at his or her own expense and without any refund, from a trip, any person it judges to be incapable of meeting the rigors and requirements of participating in the activities, or who it determines detracts from the enjoyment of the trip by others. I agree to follow all written and verbal rules of safety or otherwise presented to me by Wilderness Travel, the trip leaders, or the local ground handler. Wilderness Travel reserves the right to make route, hotel, itinerary, leader changes and trip modifications as required or desirable to improve the trip quality and/or to accommodate the comfort and wellbeing of guests.

Binding Arbitration

Any dispute concerning, relating, or referring to this contract, brochures, web information, or any other literature concerning my trip, or the trip itself, shall be resolved exclusively by binding arbitration in Berkeley, California, according to the then existing commercial rules of the American Arbitration Association. Such proceedings will be governed by substantive (but not procedural) California law excluding any application or consideration of the California Arbitration Act. The arbitrator and not any federal, state, or local court or agency shall have exclusive authority to resolve any dispute relating to the interpretation, applicability, enforceability, conscionability, or formation of this contract, including but not limited to any claim that all or any part of this contract is void or voidable.

Miscellaneous Matters

Wilderness Travel shall not be liable for (a) expenses such as additional hotel nights and meals not specified in the individual trip itineraries, but which may be required to get to or from a trip start or end; (b) expenses due to the delay of a trip for any reason (e.g., bad weather, trail conditions, land slides, flooding, sickness, etc.); (c) expenses incurred in recovering luggage lost by airlines, belongings left behind on a trip, or in shipping purchases or other goods home from abroad.

Wilderness Travel reserves the right to take photographic or film records of any of our trips, and may use any such records for promotional and/or commercial purposes without payment.

 

California Seller of Travel Registration No.: 1007696-40
Registration as a Seller of Travel does not constitute approval by the State of California. Wilderness Travel is not a participant in the California Travel Consumer Restitution Fund. California law requires certain Sellers of Travel to have a trust account or bond. Wilderness Travel has such a trust account.