Reserving a Trip
The next step to adventure is easy! Our Area Managers are here to help—from choosing the right trip and checking availability to reserving your place. After you sign up, the same Area Manager will normally be your single point of contact, overseeing all of your arrangements, answering any questions that you may have, and helping you to prepare for the adventure of a lifetime.
Choosing Your Trip
Once you’ve had a chance to browse our catalog, (if you don’t have one yet, click here ) be sure to download our Full Detailed Itineraries. These are available for downloading from each Trip Page, or they can be sent to you via fax, email, or mail. Our Area Managers can answer any questions you might have, and they would be happy to refer you to someone who has traveled with us before for a reference.
Early reservations are recommended, since group sizes are limited and airlines often sell out of their best fares many months in advance. For immediate confirmation on a trip, you can call us at 1-800-368-2794 and charge the initial $600 deposit to your Visa, MasterCard, or American Express credit card, or mail an Application Form along with a check. Each participant must submit a separate signed application prior to departure. Download a blank Trip Application (in PDF format).
Upon receiving your deposit we will send you a confirmation letter, detailed trip itinerary, travel insurance application, and a pre-departure booklet with clothing and equipment list and general information needed to prepare for your trip. Rendezvous instructions, and final trip details will be sent about 3 weeks prior to departure.
At time of reservation: $600
90 days prior to departure: Balance
*Payment schedules for cruises, private departures, extensions, and certain Special Events vary. These exceptions are clearly indicated in the detailed itineraries printed separately for each of these trips.
Prices are quoted in US dollars and all payments must be made in US dollars whether by check or credit card. All land payments submitted less than 15 days prior to departure must be by credit card or cashier’s check.
To offer the lowest possible price, all of our tours are priced according to the number of full-price participants on the trip. Wilderness Travel staff, trip physicians, or guests of Wilderness Travel (travel writers, photographers, leaders-in-training) are not included in the tier pricing count.
Prices are per person and do not include airfare, unless otherwise noted. A full list of Included and Not Included Trip Costs are noted in the Detailed Itinerary.
Prices listed in this brochure are subject to change because the trip dates and prices have often been published more than a year in advance. Between that time and the time of the trip’s actual departure, we are occasionally faced with exceptional cost increases or currency fluctuations that we cannot absorb. We do everything we can to keep our prices the same as published. Please note that for trips in certain areas of the southern hemisphere such as Patagonia, New Zealand, and Australia, and for some trips in Asia, prices are seasonal. In such cases, the prices quoted in our catalog are for Fall 2015 and Spring 2016 only, and are so noted on the catalog trip page and in the detailed itinerary. Prices for Fall 2016 would not normally be available until early 2016.
Accommodations are based on double occupancy. A single supplement is paid by participants who specifically request single accommodations, subject to availability. If you are traveling alone and wish to share accommodations, we will try to match you with a roommate. However, if a roommate is not available, the forced single supplement will be charged, which is 50% of the regular single supplement unless otherwise noted in the detailed itinerary.
If it becomes necessary for you to cancel your trip, the following fees will apply, computed as of the date of receipt of written cancellation notice, which can be sent by email, fax, or standard mail.
Cancellation Fee Schedule*
Up to 91 days prior to departure: We don't charge one!
61-90 days prior to departure: 25% of trip cost
46-60 days prior to departure: 50% of trip cost
45 days or less: 100% of trip cost
* Cancellation and transfer schedules for certain group trips, as well as cruises, private departures, extensions, and Special Events are often more strict. These exceptions are clearly indicated in the detailed itineraries for each of these trips.
Rates are based on group participation and no render refunds will be given for unused trip arrangements for any reason whatsoever. Once you have been confirmed on a trip that requires a medical certificate signed by a doctor, normal cancellation penalties apply if your doctor does not sign the certificate. We highly recommend that all clients purchase trip cancellation insurance.
You may transfer to another trip without penalty by notifying us of your wish to transfer 91 days or more prior to departure. After that time, you are subject to the cancellation fees outlined above. Special Events, cruises, certain group departures and private trips are subject to special terms outlined in the detailed itinerary.
Wilderness Travel, Inc. reserves the right to cancel any trip prior to departure for any reason whatsoever, including insufficient signup or logistical problems that may impede trip operations. The refund of all land payments received shall release Wilderness Travel, Inc. from any further liability. A trip with insufficient signup would normally be cancelled a minimum of one month prior to departure.
Wilderness Travel, Inc., must normally make substantial payments to its suppliers (hotels, transportation companies, etc.) far in advance of the scheduled embarkation date. If a trip is cancelled due to force majeure (acts of God, war, labor strikes, earthquake, flooding, etc.), Wilderness Travel, Inc., will promptly refund the portion of the trip cost not already advanced to suppliers and use its best efforts to recover and refund the balance as promptly as possible. However, Wilderness Travel, Inc., does not guarantee recovery of any or all of the advance payments made, and our use of best efforts to recover these payments will not include the institution of any legal proceedings in foreign jurisdictions.
Wilderness Travel, Inc., is not responsible for expenses incurred by trip members in preparing for a cancelled trip (e.g., nonrefundable advance purchase air tickets, visa fees, inoculations, equipment, etc.) or for any additional arrangements should the trip member have embarked prior to the scheduled group departure date.
The payment of a deposit represents acceptance by the tour member(s) of this Release of Liability, Assumption of All Risks and Binding Arbitration Agreement.
Wilderness Travel, Inc., its employees, shareholders, subsidiaries, affiliates, officers, directors and successors, (collectively Wilderness Travel) does not own or operate any entity that provides, or is to provide, goods or services for your trip including, for example, lodging facilities, yacht and other transportation companies, food service providers, equipment suppliers, local ground handlers, naturalist and certain guides, etc. As a result, Wilderness Travel is not liable for any negligent or willful act or failure to act of any such person, or of any other third party.
Wilderness Travel is not liable for any direct, indirect, consequential, or incidental damage, injury, death, loss, accident, delay, inconvenience or irregularity of any kind that may be occasioned by reason of any act or omission beyond its control, including without limitation any willful or negligent act, failure to act, breach of contract or violation of local law or regulation of any third party such as an airline, train, hotel, bus, taxi, van, yacht or vessel, local ground handler or guide, whether or not it uses the Wilderness Travel name, financial default or insolvency of any supplier that is, to, or does supply any goods or services for this trip. Wilderness Travel is not responsible for any loss, injury, death or inconvenience due to delay or change in schedule, overbooking of accommodation, default of any third party, attacks by or bites from wild or domestic animals, pests or insects, epidemics or the threat thereof, sickness, the lack of appropriate medical care and/or evacuation to same, if necessary, weather, strikes, acts of God or government, lost or misplaced luggage, acts of terrorism or the threat thereof, force majeure, war, quarantine, criminal activity, or any other cause beyond its control.
I am voluntarily participating in this trip (or any trip to which I may subsequently transfer) with the knowledge of the numerous risks and dangers involved including but not limited to negligence on the part of Wilderness Travel (for example, negligence in the conduct or arrangement of the trip in any respect from inception to completion, negligence with regard to selection of suppliers, locations and otherwise). I acknowledge that the enjoyment and excitement of adventure travel, such as this trip, is derived in part from the inherent risks incurred by travel and activity beyond the accepted safety of life at home or work and that these inherent risks contribute to such enjoyment and excitement, and are a reason for my participation. I agree to be responsible for my own welfare and accept any and all risks of delay, unanticipated events, inconvenience, illness, injury, emotional trauma or death.
Wilderness Travel reserves the right to refuse as a trip participant, or remove, at his or her own expense and without any refund, from a trip, any person it judges to be incapable of meeting the rigors and requirements of participating in the activities, or who it determines detracts from the enjoyment of the trip by others. I agree to follow all written and verbal rules of safety or otherwise presented to me by Wilderness Travel, the trip leaders, or the local ground handler. Wilderness Travel reserves the right to make route, hotel, itinerary, leader changes and trip modifications as required or desirable to improve the trip quality and/or to accommodate the comfort and well-being of guests.
Trip members have the responsibility to select a trip appropriate to their abilities and interests. In order to assist you, we grade each trip with a Trip Level. We are also happy to discuss the trip with you, as well as provide you with names of past participants who can discuss their experience with you. Trip members must be in sufficient good health to undertake the trip. Trip members are responsible for preparing for the trip by studying the itinerary and pre-departure information sent by Wilderness Travel, Inc. and for bringing the appropriate clothing and equipment as advised therein.
Any dispute concerning, relating, or referring to this contract, brochures, web information, or any other literature concerning my trip, or the trip itself, shall be resolved exclusively by binding arbitration in Berkeley, California, according to the then existing commercial rules of the American Arbitration Association. Such proceedings will be governed by substantive (but not procedural) California law excluding any application or consideration of the California Arbitration Act. The arbitrator and not any federal, state, or local court or agency shall have exclusive authority to resolve any dispute relating to the interpretation, applicability, enforceability, conscionability, or formation of this contract, including but not limited to any claim that all or any part of this contract is void or voidable.
Wilderness Travel shall not be liable for (a) expenses such as additional hotel nights and meals not specified in the individual trip itineraries, but which may be required to get to or from a trip start or end; (b) expenses due to the delay of a trip for any reason (e.g., bad weather, trail conditions, land slides, flooding, sickness, etc.); (c) expenses incurred in recovering luggage lost by airlines, belongings left behind on a trip, or in shipping purchases or other goods home from abroad.
Wilderness Travel reserves the right to take photographic or film records of any of our trips, and may use any such records for promotional and/or commercial purposes without payment.
California Seller of Travel Registration No.: 1007696-40
Registration as a Seller of Travel does not constitute approval by the State of California. Wilderness Travel is not a participant in the California Travel Consumer Restitution Fund. California law requires certain Sellers of Travel to have a trust account or bond. Wilderness Travel has such a trust account.